Privacy Policy

Last updated: 18 September 2026

Identity and Role of the Data Controller

coverlinefy acts as the data controller for the personal data processed through this website. We are responsible for determining the purposes and means of processing your personal data in connection with our Course A coverage workflow resource service, which supports media production activities including story lines, field-to-studio coordination, camera setup, and clear workflows.

Scope of This Notice

This privacy notice applies to all visitors and users of the website operated by coverlinefy, including those who interact with our commercial services for media production resources. It covers individuals located in the United Kingdom and explains how we handle personal data collected via the contact form, cookie banner, and other site interactions.

Categories of Personal Data and Sources

We collect personal data such as names, email addresses, and any information submitted through the contact form. Additional data may include IP addresses, browser details, and usage information obtained automatically through cookies and similar technologies. Sources include direct submissions from users and automated collection from website interactions.

Purposes of Processing and Legal Bases

We process personal data for the following purposes: responding to enquiries via the contact form under the legal basis of legitimate interests; providing access to workflow resources under contract performance; and maintaining site functionality under legitimate interests. Each purpose is limited to what is necessary for our media production resource offerings.

Requirement to Provide Data

Providing certain personal data is necessary to use the contact form or access specific resources. Failure to provide required information may result in inability to respond to your query or deliver requested services related to camera setup and production workflows.

Cookies and Similar Technologies

We use cookies and similar technologies to enhance site functionality and analyse usage. Please refer to our separate Cookie Policy for detailed information on these technologies and your choices regarding them.

Processors, Recipients and Disclosures

We engage service providers such as hosting platforms and analytics tools as processors. Personal data may be disclosed to legal authorities where required by law or to protect our rights. Categories of recipients include IT support providers and regulatory bodies when mandated.

International Transfers

Where personal data is transferred outside the United Kingdom, we ensure appropriate safeguards such as standard contractual clauses are in place to protect your information in line with UK GDPR requirements.

Retention Periods

Personal data is retained only for as long as necessary to fulfil the purposes outlined, such as the duration of your engagement with our resources or compliance with legal obligations, typically up to six years for contractual matters.

Security and Data Minimisation

We implement appropriate technical and organisational measures to protect personal data and minimise collection to what is strictly required for our services. While we take reasonable steps, no system can guarantee absolute security.

Data Subject Rights

You have rights to access, rectify, erase, restrict processing, and port your personal data. To exercise these rights, contact us using the details on our Contacts page or via [email protected].

Withdrawing Consent and Objecting to Marketing

Where processing relies on consent, you may withdraw it at any time. You can also object to direct marketing or profiling by contacting [email protected] or using any unsubscribe options provided.

Right to Complain

If you are dissatisfied with our handling of your data, you have the right to lodge a complaint with the Information Commissioner's Office, the UK supervisory authority.

Children and Age Restrictions

Our services are intended for professional users and we do not knowingly collect data from individuals under 18 years of age.

Automated Decision-Making and Profiling

We do not engage in automated decision-making or profiling that produces legal or significant effects on individuals.

Policy Changes

We may update this policy from time to time. The last updated date is shown at the top of this page. Continued use of the site after changes indicates acceptance of the revised policy. Company Registration Number: 03879766 | VAT Number: GB749366194 | Registered in England and Wales | Registered Office: 22 Highbury Grove, London N5 2EF, United Kingdom